Search Estill County Clerk Records

Estill County Clerk Office

The Estill County Clerk is Kimberly Charles. Official county sources list the office at 130 Main St., Room 111, Irvine, KY 40336, with phone numbers 606-723-5156, 606-723-5157, and 606-723-5158. The fax number is 606-723-5108, and published hours are Monday-Friday, 8 a.m.-4 p.m. Deputy clerks listed in the research are Morgan Elliott, Lynsey Shearer, Samantha Puckett, and Rachel Lane.

The County Clerk is the secondary clerk in the Estill court-records manifest because Kentucky court case records are handled by the Circuit Court Clerk. The County Clerk is still vital for court-related research because legal instruments, title records, marriage licenses, recorded wills, delinquent property taxes, and many liens can affect civil, probate, domestic, or estate issues. Room 111 is in the same Main Street building address as the court clerk office, but the offices are not interchangeable.

Estill County Clerk Records

The Estill County Clerk records page says the Legal Records Department is responsible for legal documents filed as public record. It identifies office records, online records, and microfilm as access points. Most document images are available in the office, online for many instrument filings from January 2004 to the current date, and on microfilm. Some records date to the 1700s.

CCLIX indexing coverage is important for local research. Deeds are indexed and scanned back to 1966. Mortgages are indexed back to 1966. Marriages and wills are indexed and scanned back to 1797. Online real-estate records may include deeds, name changes, mechanics liens, mortgages, powers of attorney, wills, corporations, tax liens, military discharges, trademarks, assignments, releases, marriages, and delinquent property taxes.

• Use County Clerk records for deeds, mortgages, powers of attorney, liens, releases, plats, and other recorded instruments.
• Use County Clerk records for marriage licenses and older marriage record searches.
• Use County Clerk CCLIX for recorded wills and historic will indexes.
• Use the Circuit Court Clerk for court cases, dockets, certified court orders, and District Court probate case files.

Estill County eCCLIX Search

The online land-records page explains that eCCLIX is the internet version of CCLIX, short for County Clerk Indexing. Registered users can view or print online documents from home or office, and the system is used by many Kentucky county clerks. The Estill County Clerk describes the system as useful for title follow-ups, estate settlements, and appraisals.

eCCLIX is not a free, unlimited public case search. Account and password access is assigned by Software Management, LLC, the website administrator. The clerk warns that special software must be loaded to view document images and that data and image access fees are charged. The key public-access caveat is favorable for in-person users: all public records and indices are available for viewing in the Estill County Clerk office free of charge.

Estill County Public Accounts

The County Clerk advertises free public eCCLIX accounts designed for access when the office is closed for public-safety reasons. These accounts carry strict limits. They are available only between 9 a.m. and 7 p.m., are not available Saturday or Sunday, and are limited to five searches per day. Weekly reminders of restrictions are sent.

The location rule is unusually specific. The clerk states that accounts from outside a reasonable travel distance from the county clerk office may be suspended. That makes the free public account a limited local access tool, not a general replacement for paid eCCLIX use or in-office records access. For a broader title, estate, or land search, call the office before relying on the free account limit.

Estill County DOC ALERT

DOC ALERT is a free property-fraud notification tool promoted by the Estill County Clerk. It is offered by Software Management, LLC in partnership with the clerk. Registration uses only name and email, and the service sends an email notification when a mortgage or deed bearing the registrant's name or business name is recorded.

DOC ALERT is not a title search, court search, or fraud investigation. It is a notice tool. It can still be useful for homeowners, heirs, estate fiduciaries, and businesses that want to know when a deed or mortgage is recorded under a watched name. Users still need County Clerk records, legal advice, or law-enforcement help to address a suspicious instrument.

1. Use DOC ALERT for Estill County to register a name and email.
2. Watch for notices tied to mortgages or deeds recorded under that name or business name.
3. Verify any alert with the Estill County Clerk before treating it as a full record search.

Estill County Recording Fees

The Estill County Clerk recording-fee schedule is effective January 1, 2020, according to the research. Fees are document-specific, and the schedule includes extra page charges. For items marked with an asterisk, add $3 for every page over the first five pages. For items marked with a number sign, add $3 for every page over the first 30 pages.

Estill County Clerk Forms

The County Clerk forms page lists legal records, recording, vehicle, voter, and open-records forms. Its most important rule is the original-signature rule. Forms must be completed and mailed or brought in person to the office location. Forms cannot be emailed or faxed because they must contain the original signature.

This rule should shape how a user handles open-records forms, recording forms, and other clerk documents. A web message may help ask a question, but it is not the filing of an original signed document. A recorded deed, will, lien, or power of attorney also may require formatting and statutory details not shown by a simple contact form.

Estill County Open Records

The County Clerk publishes an open-records policy page with a direct PDF for the inspection-request form and policy. Kentucky's open-records framework includes KRS 61.872, which provides a right to inspect public records unless an exception applies and allows request methods such as mail, fax, or email to the official custodian or designee. The County Clerk's own forms rule still matters when an original signature is required for a specific form.

County Clerk open records are not the same as court case record requests. For court case records, the Kentucky Court of Justice directs people to the clerk of the court that heard the case. In Estill County that is the Circuit Court Clerk for Circuit and District case files. For County Clerk agency records, recorded instruments, and legal-record index questions, use Kimberly Charles's office.

Estill County Contact Form

The County Clerk contact page includes a web contact form. Captured metadata shows fields for name, email address, subject, message, and submit. The email field routes to Kimberly.Charles@ky.gov according to page metadata. The subject field is not marked required in the captured shortcode data, and the success message says the message has been submitted and someone will reach out if needed.

Note: The contact form is best for office questions and routing. It does not replace signed filings, eCCLIX account setup, or Circuit Court Clerk case-copy requests.

County Clerk vs Court Clerk

The Estill County Clerk and the Estill County Circuit Court Clerk serve different records roles. Kimberly Charles handles county legal records, marriages, wills, eCCLIX, recording fees, open-record policy materials, vehicle records, elections, and many courthouse Room 111 services. Stephanie Brinegar Cassidy handles Circuit, District, Family, and Business court case records through Suite 207.

That split affects probate and marriage work. Recorded wills and historic will indexes may be with the County Clerk, while the court probate case file is handled through the Circuit Court Clerk. Marriage licenses and county marriage records are County Clerk records, while divorce decrees are court records. For dockets, criminal dispositions, certified court copies, and traffic case files, use Estill County Circuit Court Clerk records.